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- 10 useful Gmail settings you’ll wish you knew sooner?
After you create a tag, you can apply it to an item. You can assign more than one tag to an item to classify it under different categories. If an item has multiple tags, the tag icon is multicolored. Only tags that are not already applied to the item are listed.
You can remove a tag from a message when you have the message open in a reading pane. The tag displays in the message header under Tags, and you can click the X on the tag to delete the tag. Deleting a tag removes the tag from any item that has the tag. The items themselves are not deleted. This can be used to indicate an action-needed item or to distinguish the message or conversation from other items of lesser importance. The default search is your Inbox folder. Therefore, when you sign in, the results of your Inbox display.
You can change this to have another folder, tag, or a saved search displayed when you first open the web client. In the Conversation view your messages are grouped to make it easier to follow the thread of an email exchange. A conversation thread begins when you send or receive an email and then send or receive subsequent replies and forwards based on the original email. The subject displays only once in your Inbox, and the number of email messages in the conversation is shown.
Conversations can span folders. For example, one could be in your Inbox, another in your Sent folder, and others in another folder. If you move a conversation from one folder to another, all messages within that conversation are also moved to that folder. Messages in the Sent folder and in the Trash folder are not moved. To create a new conversation thread, you must create a new message, not reply to or forward an existing message. Email messages in your mailbox can be organized by the date a message is received and by Conversation.
Names in the address field display in an email "bubble" rather than as text. The bubbles are more interactive than email addresses displayed as text. The following actions are available when using bubbles for email addresses. You can recover files from Trash within 30 days of deleting them. After 30 days, the items are permanently deleted. The Trash folder is available for each application in your account.
Finding Your Way Through the Standard WebMail
When you open the Trash folder from an application such as Mail, only items for that application are displayed. But when you select Empty Trash from any of your applications, items from all applications are deleted. In your Mail view, use the check box on the Content pane to select one or more messages or conversations to perform the same action on. Navigating Your Account When you sign in you see a screen view similar to the one shown below.
In this topic
This view is the Mail view. The view changes when you use another application, such as Contacts or Calendar. From the drop-down menu of your user name you can access product help, new features, about, change password, and sign out features. Application tabs The applications that you can access are listed in the tabs on this row, such as Mail or Calendar applications.
Overview pane The Overview pane displays: Folders - including system folders Inbox, Sent, Draft, Junk and Trash as well as customer folders you created Searches - search queries that you created and saved for future use Tags - any tags you have created. Click on a tag to quickly see all messages that are tagged with that tag.
WebApps - links that may have been created to integrate with third-party applications from within your mailbox. When you are in the Calendar application, the Overview pane displays your calendar list and WebApps.
Navigating Your Account
Mini-calendar The mini-calendar is optional. Toolbar The toolbar shows actions available for the application you are currently using. Content pane The Content pane area changes depending on what application is in use. In the Inbox view, it displays all messages or conversations in your Inbox. Reading pane Email messages are displayed in the Reading pane if you have this feature enabled.
Enable this feature from the View drop-down menu on the mail toolbar. Search bar Search options are displayed in this area. You can also save searches from here.
Use Keyboard Shortcuts Many functions and commands have keyboard shortcuts. Use Browser Tools Use your browser's Back button to return you to the previous page you were viewing. You can also use the Forward button. Do not use the browser's Reload or Refresh button. Clicking Reload or Refresh restarts your session. Get Help Passing your mouse cursor over items, such as command buttons, conversations, or mail addresses in message headers, displays a description about the item. Organizing Your Account There are several ways to organize items in your account.
Using Folders Folders are used to organize your incoming and outgoing email messages. You can create your own folders, or use the system defined folders: User-defined folders. Folders you create to organize your email are displayed in the Folders list in the Overview pane. Top-level folder names cannot be the same as any other top-level folder in your email, calendar, or address book folders. The following are system folders: Inbox. New email arrives in the Inbox.
A copy of each message you send is saved in the Sent folder. Messages you have composed but have not sent are saved in the Drafts folder. Most filtering of unsolicited automated email also known as spam or junk mail is handled by a spam filter before those email messages reach your Inbox. Email that might possibly be junk mail, but isn't certain to be junk, can be placed in your Junk folder. You can review these messages and either move them or delete them. If you don't delete them, they will be purged after a period of time, as specified by your administrator Trash.
Create a Folder You can create a standalone user-defined folder or a folder inside another folder, including system folders. Select New Folder. Enter the new folder Name and select a folder Color. In the Mail Folders tree, select the placement of the new folder. Click Folders to have the new folder displayed at the top of the list.
Click an existing folder to place your new folder within that folder. Click OK. Rename a Folder You can rename user-defined folders but not system folders. Right-click a folder and choose Rename Folder. Enter the new folder name. Delete a Folder You can delete user-defined folders, but not system folders. Right-click the folder you want to delete and select Delete. Using Tags You can use tags to help classify and organize your email messages, conversations, calendar items, contacts, briefcase, or tasks. Enter the new Tag name and select a Color for the tag.
The new tag is listed under Tags. Assign a Tag to an Item After you create a tag, you can apply it to an item. In the Content pane, right click an item.
For example, the topic can be a "Conversation", which displays as Tag Conversation. Click the tag to apply to the item. A tag icon displays next to the item. Remove a Tag Right-click an item that is tagged. The left column of your WebMail account displays a tree structure which contains the folders the currently exist in your account. When first accessing your account via the Standard WebMail, the structure looks like this:.
The folder tree helps you browse and manage the items in your account. As you can observe in the above screenshot, each folder type has a specific associated icon. You can right-click on a folder in the tree view to view the operations you can perform on that folder. When you have a high number of messages displayed on separate pages in the email list view, you can browse through them with the help of the page navigation buttons go to first, next, previous, last, or specific by number page above the preview pane. For example, if you have a large number of contacts in a specific contacts folder type, you can scroll down in each contact list page and then use the previous button, page number or the next button to browse through all the contacts.
When you wish to select several items messages, contacts, tasks or notes , you can use the following keyboard shortcuts:. If you select multiple messages and click forward or reply, these actions will only be applied for the last selected message.